Notion combines word taking with undertaking administration, and has earned many followers due to its intuitive, open, versatile interface—it might probably primarily be something you need it to be, supplying you with an online canvas to make your personal mark on. Whether or not you’re simply getting began with Notion otherwise you’ve been utilizing it for years, the following tips and hacks ought to allow you to stage up your productiveness contained in the app.
You possibly can entry Notion on the internet, by a desktop consumer, or by a cellular app. For the sake of simplicity we’ll be explaining the following tips through the Notion net app, however the identical options can be found within the different apps as properly—they only would possibly work barely in a different way or be in a unique location within the interface.
1) Drop embeds into Notion
You possibly can embed extra content material into Notion than you may need realized: Click on the + (plus) icon on a brand new line, then Embed. Paste in a supported URL, then choose Embed hyperlink—the embed can then be resized and repositioned as wanted. You too can embed information (like audio information, PDFs, or movies) uploaded from your personal pc, through the Add tab.
This isn’t a complete checklist, however you possibly can embed content material from Canva, Fb, Instagram, Giphy, Github, Google Maps, LinkedIn, Pinterest, Reddit, Slideshare, Spotify, TikTok, Vimeo, and YouTube. Feedback and captions might be added to embeds, and they are often changed too: Click on the three dots on the embed (prime proper), then Change.
2) Carry again deleted content material
There’s no must panic should you delete one thing in Notion that you simply later resolve you need to convey again: Click on on the three dots within the prime proper of any web page, and from the menu you possibly can click on Undo (to return a step), Web page historical past (to see a extra complete checklist of current modifications), or Present deleted pages (to convey again whole pages that you simply’ve erased).
3) Sync blocks throughout Notion
You possibly can sync content material blocks throughout a number of places in Notion, which has the apparent profit that you simply solely must replace the content material in a single place—any edits that you simply make are then copied throughout all the opposite places the place the block is. It’s useful if you wish to have the identical boilerplate textual content on the prime of all of your Notion weblog posts, for instance.
To repeat and sync a block, choose it then hit Ctrl+C (Home windows) or Cmd+C (macOS). Head to the brand new location, press Ctrl+V (Home windows) or Cmd+V (macOS), then choose Paste and sync. Synced blocks are outlined in purple, and if you choose any of them, you get pop-up choices for seeing the opposite places the place the block is synced, and eradicating the sync hyperlink.
4) Get discovered on the internet
Notion pages might be stored non-public, shared amongst a selected group of individuals, or made public on the internet in order that anybody can discover them through hyperlinks and thru serps: In case you’ve a web page that you simply need to be made public, click on Share (prime proper) after which Publish. On the identical time you possibly can select if the web page might be edited and located by search.
5) Construct your personal buttons
Buttons inside Notion are methods of finishing routine duties, and you need to use them in a number of various methods. Maybe the best technique to perceive what’s attainable with them is to simply begin creating them—click on the + (plus) button on a brand new line, then select Button from the checklist. Give your button a reputation and an icon or an emoji to determine it on the web page.
Beneath the button identify, you possibly can add a sequence of steps which might be carried out when the button is clicked. You possibly can add any form of Notion content material block above or beneath the button, you possibly can add new pages to a Notion database you’ve created, and you’ll edit pages in a Notion database. All these steps might be rearranged, eliminated, and duplicated as wanted.
6) Arrange reminders in Notion
Reminders could be a useful approach of getting again to a activity you’ll want to do, and you’ll drop them in just about wherever you want: Sort “@remind” in a line to create a reminder, including a time, a date, or each, and you’ll edit the timing and different reminder settings after they’ve been created. Reminders take the type of notifications inside Notion.
7) Import content material into Notion
One of many methods during which it can save you your self a while in creating Notion pages is to import content material from elsewhere—all kinds of codecs are supported, from Phrase paperwork to Trello boards. To get began, click on Import from the left-hand navigation menu, then select the kind of information you’d like so as to add to certainly one of your current pages.
For instance, you would possibly need to do the majority of your textual content typing and enhancing in Google Docs on the internet, after which import it throughout to Notion. Or perhaps you’ve received tables of information in CSV format, which may then be moved over in a couple of clicks. It provides you loads of flexibility by way of creating content material in addition to coming into it straight into one of many Notion apps.
8) Change how Notion begins
You possibly can select which web page you see while you first load Notion, simply as you possibly can select the primary web page that seems while you open your net browser. Click on Settings & members from the left-hand navigation pane, then My settings: You possibly can select both Final visited web page or High web page in sidebar from the drop-down menu subsequent to the Open on begin heading.
9) Get some AI assist
Generative AI is in every single place proper now, together with inside Notion. You need to use it to provide you with concepts, to summarize current content material, to draft blocks of textual content, to repair your spelling and grammar, to translate between languages, and extra—although Notion does advise that the AI tech continues to be in growth, and should output inaccurate info at occasions.
Click on the + (plus) icon to create a brand new line, then sort press House to convey up the AI choices. Your choices embody Enhance writing, Make shorter, Make longer, Simplify language, and Clarify this, or you possibly can merely give Notion AI some directions about what you need—a couple of hundred phrases on what Notion AI can assist you with, as an illustration.
